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HEAD START

Program Records Coordinator
Job is based in North Hollywood but involves travel to sites throughout the Los Angeles basin.

DEFINITION:

Oversees the coordination of reports made regarding children's information and related data relevant to the Head Start (HS)/Early Head Start (EHS) programs. Answering to both the management of the Children's Services (HS & EHS) and the Corporate Accounting teams, supervises the data entry function/staff.  Ensures timeliness and accuracy of all required data tracking and reporting using two different computerized child data tracking systems and/or any subsequent database that is established.

DUTIES & RESPONSIBILITIES

• Coordinates, manages, reconciles and reports data pertaining to enrolled children and related HS data;

• Understands the capabilities of the database and its reporting functions;

• Understands the contract requirements for data collection and management  (Program Reporting Information);

• Develops processes  for data collection and management in collaboration with management and other staff;

• Working with other HS staff members, including Family Advocates and Family Service Specialists, ensures that all information stated above is tracked and reported using two different computerized child data tracking systems (COPA and other) for use in such reports as the PIR, monthly reports and CACFP;

• Develops new reports as needed;

• Provides data to Corporate Accounting on such matters as monthly enrollments, attendance and meal counts;

• Develops and maintains processes for ensuring that the database is accurate and up-to-date;

• Ensures that such data is reported to the Corporate office three (3) days after each month has ended, with data reported by site and by program, with grand total, reconciled to their sources;

• Works cooperatively and closely with numerous contacts, including internal staff members/colleagues as well as Corporate Accounting staff and others;

• In a participative manner, ensures that the Data Entry Clerk(s) effectively/efficiently input necessary data and take corrective actions should improvements be necessary;

• Other duties as assigned.

REQUIRED EDUCATION & EXPERIENCE:

Bachelor's degree in Business Administration preferred.  Experience in general office administration, data processing or related experience a must.  Must also possess supervisory/management experience and/or education.

REQUIRED KNOWLEDGE & SKILLS:

Knowledge of office practices and procedures including the proper use of records and files;
Experience working with databases and data management;
Ability to write well in English using proper grammar, punctuation and spelling;
Bilingual proficiency (English/Spanish), both verbal and written, a strong plus;
Very strong Microsoft computer applications experience/skills/knowledge;
Effective interpersonal and supervisory skills;
Strong organizational/project management skills.

HEALTH REQUIREMENTS:

Must meet state requirements. Including a physical examination at time of employment.  Must have verification of TB clearance at time of employment issued within six (6) months to employment, to be renewed every year.

OTHER REQUIREMENTS:

To travel among different school and office sites, must have a valid driver's license and use of an automobile with evidence of automotive liability insurance coverage and clean driving record.  Must pass fingerprint clearance prior to employment.

HOW TO APPLY FOR HEAD START JOBS Please download a job application from this web site by clicking the red circle above.  Fill it out completely and FAX it with a copy of your transcripts (an "unofficial" copy will suffice), plus copies of any necessary permits/certifications, and all other pertinent data to fax number (213) 385-7599 ATTN:  D. Olachea-LLamas. Or please feel free to e-mail us at jobs@voala.org. Volunteers of America of Los Angeles Attn: D. Olachea-Llamas 3600 Wilshire Blvd., Suite 1500 Los Angeles, CA 90010 Fax:  (213) 385-7599 VOLUNTEERS OF AMERICA BELIEVES STRONGLY IN EQUAL OPPORTUNITY FOR ALL